All Posts by Charles Hall


About the Author

Charles Hall is a practicing CPA and Certified Fraud Examiner. For the last thirty years, he has primarily audited governments, nonprofits, and small businesses.He is the author of The Little Book of Local Government Fraud Prevention and Preparation of Financial Statements & Compilation Engagements. He frequently speaks at continuing education events.Charles is the quality control partner for McNair, McLemore, Middlebrooks & Co. where he provides daily audit and accounting assistance to over 65 CPAs. In addition, he consults with other CPA firms, assisting them with auditing and accounting issues.

efficient CPA
Mar 17

The Efficient CPA: 10 Super Easy Ways to Increase Your Productivity

By Charles Hall | Accounting and Auditing , Technology

Are you missing out on opportunities to be even more efficient as a CPA?

Here are ten super easy ways to increase your productivity.

super easy ways to increase productivity

1. Control f

First, I see too many CPAs hen-pecking around, trying to find information in their electronic piles. Many times the quickest route to finding information is Control f (Command f on a Mac). Hold your control key down and type f. This action will usually generate a find dialog box–-then key in your search words. Control f works in Excel, Word, PowerPoint, and Adobe Acrobat.

2. OCR Long Documents

Computers can’t read all electronic documents (that is, not all documents are electronically searchable). Sometimes you need to convert the document using OCR. OCR stands for optical character recognition. So how can you make an electronic document readable and searchable?

Scan documents into Adobe Acrobat and use the OCR feature to convert bitmap images into searchable documents. Then use Control f to locate words. When should you OCR a document? Typically when it’s several pages long. Do so when you don’t want to read the entire document to find a particular word or phrase.

For example, suppose your client gives you a one-hundred-page bond document, and you need to locate the loan covenants. Rather than reading the entire document, convert it to searchable text (using Adobe Acrobat) and use Control f to locate each instance of the word covenant

3. Dispatching Paper Quickly

A clean work surface enables you to think clearly.

So make filing decisions quickly–as soon as a paper or electronic document is received. Keep your desk (and computer desktop) clean.

If you can dispatch a document in less than two minutes, do so immediately. For documents that take more than two minutes to file, electronically scan them. Then place the document in an action folder on your computer’s desktop. (If you don’t have time to scan the document at the moment, create a To Be Scanned pile in a paper tray.)

You’re thinking, “But I’ll forget about the document if it’s not physically on my desk.” Allay this fear by adding a task in Outlook to remind you of the scanned document (you can even add the document to a task). I create tasks with reminders. So, for example, the reminder pops up at 10:00 a.m. on Tuesday; attached is the relevant document. That way I don’t forget.

For more information about scanning, see my post How to Build an Accountant’s Scanning System. I also recommend David Allen’s book Getting Things Done which provides a complete system for making filing decisions.

4. Close Your Door

An open door says what? Come in.

A cracked door says what? Knock and come in.

A closed door says what? Don’t enter, especially without knocking.

I close my door for about an hour at a time. Additionally, I turn off all electronic devices and notifications. Doing so allows me to focus on the task at hand. 

5. Use a Livescribe Pen

Do you remember everything someone says in a meeting? I sure don’t. Livescribe allows me to take notes and simultaneously record the conversation. Then I can hear any part of the discussion. For example, if–in a meeting–I write the words “intangible amortization,” I can (later) touch the tip of my pen to that phrase (in my Livescribe notebook) and hear what was said at that moment. The recording plays back through my Livescribe pen. That way, I don’t have to call and ask, “What did you say about intangible amortization?”

If you have an iPad, a cheaper alternative to Livescribe is Notability

6. Take Breaks and Naps

Another idea is to take breaks and naps.

Counterintuitive? Yes, but it works.


I come from the old school of “don’t lift your head or someone will see how lazy you are.” I’m not sure where this thinking comes from, but you will be more efficient–not less–when you take periodic breaks. I recommend a break at least once every two hours.


Naps? You may be thinking, “Are you kidding?”

Research shows you will be more productive if you take a nap during the day. It doesn’t have to be long, maybe ten or fifteen minutes after lunch. You’ll feel fresher and think more clearly. According to Dr. Sandra Mednick, author of Take a Nap, Change Your Life, napping can restore the sensitivity of sight, hearing, and taste. Napping also improves creativity.

Michael Hyatt recently listed several famous nappers:

  • Leonardo da Vinci took multiple naps a day and slept less at night.
  • The French Emperor Napoleon was not shy about taking naps. He indulged daily.
  • Though Thomas Edison was embarrassed about his napping habit, he also practiced his ritual daily.
  • Eleanor Roosevelt, the wife of President Franklin D. Roosevelt, used to boost her energy by napping before speaking engagements.
  • Gene Autry, “the Singing Cowboy,” routinely took naps in his dressing room between performances.
  • President John F. Kennedy ate his lunch in bed and then settled in for a nap—every day!
  • Oil industrialist and philanthropist John D. Rockefeller napped every afternoon in his office.
  • Winston Churchill’s afternoon nap was non-negotiable. He believed it helped him get twice as much done each day.
  • President Lyndon B. Johnson took a nap every afternoon at 3:30 p.m. to break his day up into “two shifts.”
  • Though criticized for it, President Ronald Reagan famously took naps as well.

For empirical evidence that naps help, check out the book Rest, Why You Get More Done When You Work Less.

Also, here are more ideas to create energy in your day.

7. Answer Emails and Phone Calls in Chunks

If you pause every time you get an email or a phone call, you will lose your concentration. Therefore, try not to move back and forth between activities. Do one thing at a time since multitasking is a lie.

Pick certain times of the day (e.g., once every three hours) to answer your accumulated emails or calls. 

See my article Text, Email or Call: Which is Best?

8. Exercise

I run (by myself) or walk (with my wife) six days a week–usually in the morning before work. Exercising helps my attitude and clears my mind. Also, I feel stronger late in the day.

9. Lunch at 11:30 a.m. or 1:00 p.m.

Another idea: Go to lunch at 11:30 a.m. or 1:00 p.m. Why stand in line? 

10. Take One Day Off a Week

Finally, I usually don’t work on Sundays (even in busy season). For me, it’s a day to worship, relax, see friends, and revive. I find the break gives me strength for the coming week.

Muddled minds destroy productivity.

Your Ideas?

These are my thoughts. Please share yours.

Emphasis-of-matter and other-matter paragraphs
Mar 16

Emphasis-of-Matter and Other-Matter Paragraphs: What You Need to Know

By Charles Hall | Auditing

Do you know what you need to know about emphasis-of-matter and other-matter paragraphs? Sometimes auditors elect to or are required to add an extra paragraph after the opinion paragraph. You need to know why and when.

This post gives you the leg up on emphasis-of-matter (EOM) paragraphs and other-matter (OM) paragraphs

Emphasis-of-matter and other-matter paragraphs


First, let’s first define the two terms.

AU-C 706.05 provides the following definitions:

Emphasis-of-matter paragraph. A paragraph included in the auditor's report that is required by GAAS, or is included at the auditor's discretion, and that refers to a matter appropriately presented or disclosed in the financial statements that, in the auditor's professional judgment, is of such importance that it is fundamental to users' understanding of the financial statements.

Other-matter paragraph. A paragraph included in the auditor's report that is required by GAAS, or is included at the auditor's discretion, and that refers to a matter other than those presented or disclosed in the financial statements that, in the auditor's professional judgment, is relevant to users' understanding of the audit, the auditor's responsibilities, or the auditor's report.

Notice that an EOM refers to “a matter appropriately presented or disclosed in the financial statements,” while an OM refers to “a matter other than those presented or disclosed in the financial statements.”

Now, let's take a look at sample EOM and OM paragraphs. 

Sample EOM Paragraph

Here’s a sample EOM paragraph:

Emphasis of Matter

As discussed in Note X to the financial statements, the Company has elected to change its policy for determining cash equivalents in 20X 7. Our opinion is not modified with respect to that matter.

Sample OM Paragraph

Here is a sample OM paragraph:

Other Matter

In our report dated April 18, 20X5, we expressed a qualified opinion since the Company’s main office had a material unrecognized impairment loss. As noted in Note 12, the Company has now recognized the impairment in conformity with accounting principles generally accepted in the United States of America. Accordingly, our present opinion on the restated 20X4 financial statements, as presented herein, is different from that expressed in our previous report.

You also need to know the presentation requirements for EOM and OM paragraphs.

Presentation Requirements for an EOM

AU-C 706.06 and 706.07 provides guidance in reference to EOMs. The auditor should:

  • Refer only to information presented or disclosed in the financial statements
  • Include the EOM immediately after the opinion paragraph in the auditor’s report
  • Use the heading “Emphasis of Matter” or other appropriate heading
  • Include a clear reference to the matter being emphasized and to where relevant disclosures that describe the matter can be found
  • Indicate that the auditor’s opinion is not modified with respect to the matter emphasized

Presentation Requirements for an OM

AU-C 706.08 provides guidance in reference to OMs. The auditor should:

  • Include the OM immediately after the opinion paragraph and any EOM paragraph (or elsewhere in the auditor’s report if the content of the OM paragraph is relevant to the “Other Reporting Responsibilities” section – see AU-C 706.A6--.A11)
  • Use the heading “Other Matter” or other appropriate heading

AU-C Sections Requiring EOMs

Sometimes EOMs are required; here are examples:

  • AU-C 570.15-.16 The Auditor’s Consideration of an Entity’s Ability to Continue as a Going Concern
  • AU-C 560-.16c Subsequent Events and Subsequently Discovered Facts
  • AU-C 708.08-.09 and .11-.13 Consistency of Financial Statements

See exhibit B of AU-C 706 for a complete listing of AU-C sections requiring EOM paragraphs.

An EOM is commonly required when a company has a change in an accounting principle (that has a material impact). AU-C 708 Consistency of Financial Statements paragraphs .07-.08 provides guidance on when the EOM is required.

The auditor also has an option to use an EOM to emphasize matters that are not required by audit standards. So, sometimes EOMs are included because they are required (e.g., going concern) and, other times, they are optional (e.g., to highlight a related party transaction).

AU-C Sections Requiring OMs

Sometimes OMs are required; here are examples:

  • AU-C 725.09 Supplementary Information in Relation to the Financial Statements
  • AU-C 800.20 Special ConsiderationsAudits of Financial Statements Prepared in Accordance With Special Purpose Frameworks

See exhibit C of AU-C 706 for a complete listing of AU-C sections requiring OM paragraphs.

Simple Summary

  • Use EOMs to OMs to highlight important matters
  • EOMs refer to matters presented or disclosed in the financial statements
  • OMs refer to a matter other than those presented or disclosed in the financial statements
  • EOMs and OMs are—in certain situations—required by audit standards
  • An EOM should immediately follow the opinion paragraph and should refer to the note that describes the issue; include the heading “Emphasis of a Matter” or other appropriate heading
  • An OM should immediately follow the opinion paragraph and any EOM (if one is included); include the heading “Other Matter” or other appropriate heading

Of course, creating your opinion is just a part of wrapping up your audits

audit risk model
Mar 10

Audit Risk Model: How to Understand

By Charles Hall | Accounting and Auditing

The audit risk model enables you to focus on the important--and to ignore the unimportant. It is the key to performing efficient audits. So, today, we look at how to understand the audit risk model.

audit risk model

The Good, The Bad, The Ugly

Remember the cowboy movie The Good, The Bad, The Ugly? Well, in audits we have the same.

The Good. The audit firm issues an unmodified opinion and the financial statements are fairly stated. Moreover, the audit file properly supports the opinion.

The Bad. The audit firm issues an unmodified opinion and the financial statements are fairly stated, but the work papers are weak. The audit firm just got lucky.

The Ugly. The audit firm issues an unmodified opinion but the financial statements are not fairly stated. Material error (or fraud) is present. And the audit file…well, we won’t go there. It’s ugly.

Audit failure occurs when an audit firm issues an unmodified opinion and the financial statements are not fairly stated. A material misstatement is present and the auditor doesn’t know it. 

Material misstatements occur and remain in financial statements when:

  • Internal controls (a responsibility of the company) fail or are improperly designed, and 
  • Audit work (a responsibility of the auditor) is lacking

Auditing standards (AU-C 200.14) define audit risk as “The risk that the auditor expresses an inappropriate audit opinion when the financial statements are materially misstated. Audit risk is a function of the risks of material misstatement and detection risk.”

In other words, audit risk is the result of what the company does (or does not do) and what the auditor does (or does not do).

Audit Risk Model

The audit risk model is defined as follows:

Audit Risk Model

Inherent Risk X Control Risk X Detection Risk

I like to think of these three factors as follows:

  • Inherent risk - the nature of the transaction or disclosure (risky or not risky)
  • Control risk - the chance that material misstatements will not be prevented or detected by internal controls 
  • Detection risk - the chance that material misstatement will not be detected by the auditors 

The first two (inherent risk and control risk) live in the company’s accounting system; the third (detection risk) lies with the audit firm.

As the the risk of material misstatement (the company’s risk) increases, so should the auditors work. Proper audit work decreases detection risk (the risk that the auditor will not detect material misstatements).

To understand the audit risk model, consider the tale of a villain.

A Tale of a Villain

A villain (inherently a thief) desires to make his way into your home. You have locks on your doors and an alarm system (controls, if you will). But you forget to lock your back door and you don’t set the alarm. During the night, the thief comes in and steals your money. You see the thief fleeing away, but you don't know how much you've lost. So, what’s next? You call the police. Why? To see if everything is okay.

Audit Risk Model

This is the audit risk model in physical form. 

Think of a material misstatement as a villain. Its nature is to be wrong (inherent risk). If internal controls are weak or absent (control risk), the misstatement survives. And if the auditor fails (detection risk), the villain lives on without being caught.

Inherent Risk  

Some transactions are more likely to be misstated. They are inherently risky. Why? Reasons include:

  • The complexity of the transaction (e.g., derivatives)
  • The asset is easy to steal (e.g., cash)
  • The need for judgment (e.g., a bank’s allowance for loan losses)
  • The volume of transactions is high (e.g., cash)
  • The accounting personnel are inexperienced or lack sufficient knowledge 

Inherent risk is what a transaction is (independent of related controls). There is a higher risk of misstatement—or not. And where does this risk come from? The transaction’s nature or its environment.

Control Risk

Internal controls are necessary when a transaction is risky. Why? To monitor and manage the risk. Think about the words internal control. First, internal means the control occurs within the company. Second, control means to manage.

Since some transactions are more prone to theft or error, companies need internal controls to prevent or detect misstatements.

Examples of internal controls include:

  • The reconciliation of monthly bank statements to the general ledger
  • Receipting clerks are not allowed to reconcile bank statements (to enhance segregation of duties)
  • The cash supervisor reviews the daily work of collections personnel
  • A department head reviews and approves bi-weekly time records (before payroll is processed)
  • The accounting supervisor reviews all new vendors (added by payable clerks) to ensure legitimacy

If internal controls are designed appropriately and work correctly, the financial statements should be materially correct. But if the internal controls are absent or ineffective, material misstatements can occur. What then? Well, it’s up to the auditor.

Detection Risk

The auditor is tasked with detecting material misstatements. If he or she does not, audit failure occurs. The audit firm issues an unmodified opinion but a material misstatement is present.

Auditors decrease detection risk—the risk that material misstatements will not be detected—by appropriately planning and performing their work. Consider ​pricing your riskier audits at a higher amount.

Understanding the Audit Risk Model - A Simple Summary

  • Audit failure occurs when an auditor issues an unmodified opinion and a material misstatement is present
  • Audit Risk = Inherent risk X Control risk X Detection risk
  • Inherent risk is the nature of the transaction or disclosure (is it prone to misstatement?)
  • Control risk is the chance that material misstatements will not be prevented or detected by internal controls
  • Detection risk is the chance that material misstatements will not be detected by the auditor
  • Internal controls, if designed well and working correctly, prevent or detect material misstatements
  • Audits, if designed well and performed correctly, detect material misstatements
text, email or call
Mar 10

Text, Email, or Call: Which is Best?

By Charles Hall | Technology

A CPA called me today and left a message with a question. My first thought was to call him. I knew if I phoned, one of the following would happen:

  1. No answer and we’d play phone tag.
  2. He’d answer, and we would talk about other things.
  3. He’d answer, and I would respond to his question.

The first two possibilities are not good (if you are busy like I am–and I know you are).

My next thought: I will text him. I did, and it took about 30 seconds.

With the options to text, email, or call, which is best? Let’s see.

I like to think of the choices as a sprint, a run, or a walk.

text, email or call

Text – A Sprint

If a client or firm member text me, I will text back–as long as:

  • The response is short and
  • The answer does not contain sensitive information

Why not just email or call?

In the middle of busy season, I’m looking for every moment I can save. Many times a text answers the question–and I can do so promptly (this is better than not responding at all because I’m too busy).

Email – A Run

When is an email the better option?

Mainly when you need to send attachments. Emails take longer than texts but seem to work better–at least for me–when more than one or two short answers are necessary.

If you are emailing sensitive information, consider using a secure method such as ShareFile. ShareFile offers an Outlook add-in that makes the transfer seamless.

Call – A Walk

I call when the message is essential or lengthy.

We lose something in electronic communications. Our tone of voice and inflections say a great deal. Phone calls usually take longer than a text or an email but may be warranted if the issue is important.

If my communication is lengthy (say more than three points), I usually opt for a phone call. If you are providing accounting, tax, or auditing advice, consider whether you need to document the phone conversation in a memo. I sometimes use a form (that I keep in Evernote) for this purpose. What does it address? The discussion, professional standards referenced, the advice given, who I talked with, and the date. 


Sprint, run or walk. Each has advantages and disadvantages. Regardless of your choice, it’s all about communicating clearly and timely

Check out my post An Auditor’s Cell Phone.

Mar 02

Three Considerations in First Year Audits

By Charles Hall | Auditing

Congratulations! You've won a new audit client. Now, let's consider the first year audit considerations.

In this post, I explain why it's necessary to obtain supporting information for opening balances and how contacting the predecessor auditor is to your advantage.

First Year Audit Considerations

Here are three key first year audit considerations:

  1. Obtaining information about opening balances 
  2. Reviewing the predecessor auditor's workpapers
  3. Complying with your firm's quality control standards 

Let's take a look at each of these.

1. Obtaining Information about Opening Balances

AU-C 510.08 states "The auditor should obtain sufficient appropriate audit evidence about whether the opening balances contain misstatements that materially affect the current period's financial statements." If you are unable to obtain such information, then you will need to qualify or disclaim your opinion. So, it's important to get comfortable with these balances.

Some auditors think, "Well, I'll just review the prior year audit report." That's a good start, but not good enough.

Why can't we just review the prior audit report? If the prior audit covered the period ending December 31, 2018, it does not cover the January 1, 2019 balances. If your audit is for the year ended December 31, 2019, then reviewing the audited financial statements for the year ending December 31, 2018 helps but it does not ensure the legitimacy of the January 1, 2019 opening balances. The audit standards state that the auditor has to determine whether the prior period closing balances were correctly brought forward to the new period. Additionally, we need to consider how the predecessor's audit work affects our current year risk assessment (more in a moment).

Also, determine that the opening balances are in compliance with appropriate accounting policies. If the prior year financial statements were created using the modified cash basis of accounting but GAAP financials are required in the current year, then bringing forward prior year balances won't do. GAAP is full accrual; the modified cash is not.

Additionally, the audit standards state that the successor auditor should perform "specific audit procedures to obtain evidence regarding opening balances" (per AU-C 510.08). You might, for example, examine the depreciation schedule for the prior year and compare it to the opening balances. For debt or investments, you could confirm the opening balances (I'm not saying this is required, just an option). For some (less significant balances) you might examine investment statements or loan amortizations and agree those to the opening balances. The opening balances for current assets or liabilities might be proven by activity early in the current year: Were prior year receivables collected? Were prior year payables paid?

What we can't do, however, is nothing. The General Audit Engagement Checklist (PRP Section 20,400) asks the peer reviewer the following:

Did the successor auditor obtain sufficient appropriate audit evidence regarding opening balances about whether opening balances contain misstatements that materially affect the current period's financial statements and appropriate accounting policies reflected in the opening balances have been consistently applied?

The peer reviewer will look for documentation as it relates to opening balances. If not present, then there is a problem. At a minimum, write a memo stating how you got comfortable with all significant opening balances. And create an audit program related to opening balances.

2. Reviewing the Predecessor Auditor's Workpapers

Reviewing the predecessor auditor's workpapers is one of the more unpleasant duties of an auditor. I did so recently. The predecessor auditor is a friend of mine. As I visited him, I was uncomfortable. He was cordial, respectful, and nice. Some predecessor auditors don't exactly roll out the red carpet for you (and I get that). I try to remember the importance of professional courtesy when I lose a job (though it stings my pride).

Reviewing the Predecessor Auditor's Workpapers

In any event, the successor auditor is required to initiate communications with the predecessor auditor prior to accepting the engagement (see AU-C 210.11-12). The peer review checklist asks:

If the auditor succeeded another auditor, did the successor auditor initiate communications with the predecessor auditor to ascertain whether there were matters that might assist the auditor in determining whether to accept the engagement?

Why call the predecessor auditor? To see if there were disagreements between the auditor and the company. To see if there were ethical issues.

Additionally, you need to request permission to review their prior year workpapers. AU-C 510.A 7 says, "The extent, if any to which a predecessor auditor permits access to the audit a matter of the predecessor auditor's professional judgment." Translation: They don't have to permit access, but they (generally) should. If the predecessor allows access to their workpapers, you can use that information in planning your current year audit. 

3. Complying with Your Firm's Quality Control Standards

See what your firm's quality control document says about initial audits. Many firms require an engagement quality control review (an EQCR) for first-year engagements. (If yours does not, consider adding it to your QC document.) Why? New audits take a great deal of time. Because they do, it's tempting to cut corners. An EQCR lessens the temptation. The engagement partner knows the engagement will be reviewed by another firm member (often, another partner). 

How the Predecessor Auditor's Work Helps You

Contacting the predecessor auditor may be the best thing you can do prior to accepting an audit. They might tell you, for example, that the potential client is unethical or that they are slow to pay their audit fees. Because you desire a healthy book of business, this step may save you plenty of headaches. As I've said before client acceptance is the important audit step.

If you accept the engagement, consider how the predecessor's responses and workpapers affect your risk assessmentWere there several material audit adjustments in the prior year? Did the predecessor auditor issue a material weakness letter? Then such considerations should be included in your current year risk assessment.

The predecessor auditor's work can also help you get comfortable with opening balances.