Most CPA firms create financial statements for their clients. This blog post tells you how to create and review financial statements efficiently and effectively.
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Create Financial Statements
First, wherepossible, electronically link the trial balance to the financial statements. (Linking is often done from the trial balance to Excel. Then the Excel document is embedded into a Word document.) Doing so will expedite the financial statement process and enhance the integrity of the numbers.
Complete a current financial statement disclosure checklist
Research any nonstandard opinion or report language (place sample reports from PPC or other sources in the file). Later the partner or manager will compare this supporting document to the opinion or report
Research any additional reports (e.g., Yellow Book, Single Audit). Place a copy of such reports in the file. Later the partner or manager will compare the supporting document to the opinion or report.
The staff person should review the audit planning document to see if any new standards are to be incorporated into this to year’s financial statements
Next you’ll need to proof the financial statements.
Proof the Financial Statements
Proof your financial statements. The proofer usually does the following before the partner or managers’ review:
Add (foot the numbers for) all statements, notes, schedules
Ending cash on the cash flow statement agrees with the balance sheet
Net income on the income statement agrees with the beginning number of an indirect method cash flow statement
Numbers in the notes agree with the financial statements
Numbers in the supplementary schedules agree with the financial statements
Review financial statements for compliance with firm formatting standard
Read financial statements for appropriate grammar and punctuation (consider using Grammarly)
Compare the table of contents to all pages in the report
Review page numbers
Partner or Manager Review
Finally, the partner or manager reviews the financial statements. Having the proofer do their part will minimize the review time for this final-stage review.
Here are tips for the final review:
Scan the complete set of financials to get a general feel for the composition of the report (e.g., Yellow Book report, supplementary information, the industry, etc.). This is a cursory review taking three or four seconds per page.
Read the beginning part of the summary of significant accounting policies taking note of the reporting framework (e.g., GAAP), type of entity (e.g., nonprofit), and whether the statements are consolidated or combined. Doing so early provides context for the remaining review of the financials.
Read the opinion or report noting any nonstandard language (e.g., going concern paragraph)
Agree named financial statement titles in the opinion or report to the financial statements
Agree the dates (e.g., year-end) in the opinion or report to the statements
Compare supporting sample report (as provided by your staff member and noted above) to the opinion or report
Compare representation letter date to the opinion or review report date
Review the balance sheet making mental notes of line items that should have related notes (retain those thoughts for review of the notes)
Review the income statement
Review the statement of changes in equity (if applicable)
Review the cash flow statement
Review the notes (making mental notes regarding sensitive or important disclosures so you can later see if the communication with those charged with governance appropriately contains references to these notes)
Return to the balance sheet to see if there are additional disclosures needed (since you just read the notes, you will be more aware of omissions — e.g., intangibles are not disclosed)
Charles Hall is a practicing CPA and Certified Fraud Examiner. For the last thirty years, he has primarily audited governments, nonprofits, and small businesses.
He is the author of The Little Book of Local Government Fraud Prevention and Preparation of Financial Statements & Compilation Engagements. He frequently speaks at continuing education events.
Charles is the quality control partner for McNair, McLemore, Middlebrooks & Co. where he provides daily audit and accounting assistance to over 65 CPAs. In addition, he consults with other CPA firms, assisting them with auditing and accounting issues.